Pre-Resignation Document Checklist
Offer Letter: A formal document from your new employer with job details and terms of employment.
Salary Slips (Last 3 Months): Proof of your recent earnings and deductions, useful for income verification and negotiations.
Appraisal Letter: Summarizes annual performance review results, including salary changes and achievements.
Appreciation Letter: Acknowledgment of your contributions and positive impact from your previous employer or colleagues.
Relieving Letter: Official confirmation of your resignation, last working day, and fulfillment of notice period. Needed when joining a new organization.
Tax-related Documents: Be aware of the tax implications of your resignation. Ensure you have access to tax-related documents, such as your Form 16, if applicable.
Emails/Correspondence: Save any important work-related emails or correspondence that may be needed for reference in the future.
Professional Network: Begin to cultivate your professional network by connecting with colleagues on LinkedIn or other networking platforms. Request recommendations or endorsements from colleagues and supervisors if appropriate.
Formal Resignation Letter
Dear Sir,
Please accept this email as a formal notification and information of my resignation from “Company Name” from the position of “Designation” from today. As per 3 (three) months of notice period starting from the “Starting Date” and ending with the “End Date” will be my official last working day in this organization.
Thank you so much for all of the opportunities this organization has provided me. I have learned so much in this past “Time you worked” and will never forget the kindness of all my managers, colleagues, and the management itself, and will look back fondly on the support and kindness of the same.
Please let me know how I can be of assistance during this transition so that this phase might also be smooth.
Thank you again for all your years of support and encouragement.
Thanks & Regards
Employee Name: [Your Name]
Employee Name: [Designation]
Company Name
Signing off/Farewell email
Dear All,
I wanted to take a moment to inform you that today marks my last working day as a Software Engineer at [Company Name]. Over the past [duration], it has been an absolute privilege to work and learn alongside each and every one of you. I would like to express my heartfelt gratitude to [Supervisor's Name] and [Mentor's Name] for their continuous guidance and unwavering support throughout the various stages of our projects. Their mentorship has contributed immensely to my professional growth and has instilled in me a strong work ethic.
I would also like to extend my gratitude to all of you for your support and collaboration throughout my tenure here. Your dedication and teamwork have made my time at [Company Name] truly rewarding.
Once again, thank you for being a part of my professional journey at [Company Name]. It has been a pleasure working with all of you.
Thanks & Regards
Employee Name: [Your Name]
Employee Name: [Designation]
Company Name
Relieving letter
Dear Mam/Sir,
I am writing this to formally request a relieving letter from my previous organization, as I am joining a new company.
I humbly request your kind assistance in providing me with a relieving letter. This document holds significant importance as it facilitates a seamless transition to my new organization.
With utmost respect, I kindly request the relieving letter to be issued in a timely manner, thereby allowing for a smooth onboarding process at my new workplace. Please rest assured that I am committed to fulfilling any necessary formalities or clearances required from my end to facilitate this process efficiently.
Below are the requisite details that may be necessary for drafting the relieving letter:
1. Employee Name: [Your Name]
2. Employee ID: [Your Employee ID]
3. Designation: [Your Designation]
4. Last Working Date: [Last Working Date]
5. Reporting Manager: [Reporting Manager's Name]
I am genuinely grateful for your understanding and support in this matter. Your cooperation will significantly contribute to my career progression, and I earnestly look forward to receiving the relieving letter at your earliest convenience.
For any further communication or documentation required, please find my contact details below:
Email Id: [Your Email Address]
Phone No: [Your Phone Number]
Thank you for your attention to this request, and I remain,
Yours sincerely,
[Your Name]
Form-16 Needed
Dear Sir/Mam,
I am writing to formally request the provision of my Form 16 documents. As a former employee of your organization, I am grateful for the experiences and growth I gained during my tenure as a Software Engineer.
Below, please find the details that may be required to process my Form 16 documents:
1. Employee Name: [Your Name]
2. Employee ID: [Your Employee ID]
3. Designation: [Your Designation]
4. Last Working Date: [Last Working Date]
5. Reporting Manager: [Reporting Manager's Name]
You may reach me at
Email Id: [Your Email Address]
Phone No: [Your Phone Number]
Thank you for your cooperation and support in providing the Form 16 documents. I look forward to your positive response and a seamless process.
Thanks & Regards,
[Your Name]
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